It’s one thing to say If what we’ve been talking about so far sounds good to you, that’s great!  Our experts can help you find what works best for you.

We want to take all the stress out of the process, but It’s one thing to say you want to scan the years of accumulated documents in your office, but it’s quite another thing to get the project off the ground and running efficiently.

Here are some tips to help you figure out the size of your project if you’re considering using a document scanning service to digitize your office.

Boxing Files

Make sure that you box all your files for document scanning beforehand. Make as many boxes as you need to, and make sure each is categorized and separated appropriately.  Boxing up your documents will ensure that all your documents are safely transported, but it will be easier for you or the document scanning company to index them so you can find them in a keyword search on a document management system.

Remove all Staples and Paper Clips

To make sure that no pages are accidentally missed, it’s important that you remove all staples and paper clips from your documents.  You can have your scanning service do this for you, but it will save you money and decrease the time it takes to complete the project if you take the time to do it yourself.  It will also give you the time to sort through your documents to determine if all the files you have need to be scanned.

Do you have Receipts?

The only time you should use tape is when you need to scan receipts, airline tickets, or business cards.  To ensure that you get the best possible scan, tape each item on one side of the paper only.

We recommend only taping receipts and the other items on one side of a page.  Not only will that cause issues when you scan it,  there’s a small chance that the second side might get overlooked.